Example invitation letter to the annual Valentine Ball

GUIDELINES

  1. Write your invitation straightforwardly and genuinely. Do not use excessive flattery.
  2. Relay your invitation, explain how the reader meets the requirements for membership.
  3. Discuss the goals of the organization and how his or her qualities are compatible with that goal.
  4. If you like, discuss the important expectations of members. For example fees, participations, and time commitments.
  5. Tell the reader that you anticipate his or her acceptance and your eagerness to work with him or her.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

The annual Valentine Ball will be held at 8:00 p.m. in the Joe Hall. The Tamps Country Club is organizing it. This year too the music will be provided by The Tigers. The dress code is semi-formal. The entry cost for every person is $15.00. RSVP before February 10.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -