- This letter commonly serves as a personalized way to strengthen your relationship with your clients and workmates and to encourage new ones.
- Make the reader interested.
- Relay the invitation and at the same time provide the reader an incentive to attend.
- Give details of the event such as the time, date and place where it will be held.
- Tell the reader that you are looking forward to his or her acceptance
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Last February you successfully passed the Intermediate Business Plan Design. It is now high time that you took your learning further. On August 16 we are running the Advanced Business Plan Seminar, and we are convinced that it is something you will not want to miss.
Following on from your Intermediate Business Plan Design to have the necessary skills in the following areas:
*(skills learned from the Intermediate Business Plan Design)
You will though learn new skills in the Advanced Seminar; these skills include:
*(list of competencies that will be learned)
The Advanced Seminar will be held from 09:00 am to 13:00 pm at the York Hilton on August 16. To guarantee your place, just e-mail me with your name and contact number, and I will register you. You will then receive further information via e-mail.
It is an excellent opportunity to learn new and necessary skills in just four hours. I know it is something you will not want to miss.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invitation letter sample to an advanced business plan seminar.
Further things to consider when writing invitation letters to companies
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Companies
Letters to companies are formal letters written by individuals or companies to other companies, commercial businesses, or organizations. Such letters are usually business letters whose contents are formal and professional in nature. There are many types of letters sent to companies, and each has a specific focus. For example, sales letters to promote products and services, order letters to order goods and services, or inquiry letters to request information. They could also be transmittal letters to accompany a package or recommendation letters to recommend employees. In any of the mentioned scenarios, a letter to a company must be addressed to the right person and closed with a proper signature.
All letters to companies are official and require professionality and specificity. Therefore, the letter you produce must reflect this ideology. Know who you are addressing the letter to and how to respectfully address him/her. Make your information accurate and specific so that the recipient can quickly make his/her way through it and understand what is expected of him/her. If you are sending any attachments, mention what they are as well as their importance within the letter. End the letter by asking the recipient to respond or contact you directly.