- This letter commonly serves as a personalized way to strengthen your relationship with your clients and workmates and to encourage new ones.
- Make the reader interested.
- Relay the invitation and at the same time provide the reader an incentive to attend.
- Give details of the event such as the time, date and place where it will be held.
- Tell the reader that you are looking forward to his or her acceptance
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Getting that sale!
Here is only one aim when you decide to be a professional salesperson, get that sale. There are so many books written it can be confusing as to which method is going to be the most effective for you.
On January 17, Hunter Sales Associates will be holding their annual Seminar on Sales techniques at the York Hilton. We would like to invite you personally, and you will find that there is much to be learned from our guest speakers:
*(list of invited speakers and their areas of expertise)
We know that your sales figures are going to improve by attending this seminar. To confirm your place, please call 787-8873 by January 2. There is bound to be a huge demand for places.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invitation example letter to a sales technique seminar.
Further things to consider when writing invitation letters to professionals
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Professionals
Letters to professionals are letters sent to people who are engaged and qualified in a profession. The recipients of such letters could be professionals in business and administration, health, information and communication technology, legal issues, science and engineering, teaching, etc. There are many occasions where you may want to write to a professional. For instance, to obtain information, to apply for a job or academic program, to raise a complaint, or just to express your opinion in a coherent manner. In all scenarios, letters to professionals must be well-written and correctly formatted.
When writing to any professional, your letter needs to be focused and concise, so that your point is made clearly, definitively, and politely. State the purpose of your letter in the beginning without veering from the subject. Use a polite and respectful tone even if you are complaining; avoid slang or jargon and any other informal language. Adhere to the standard conventions and format of good formal letter writing and present your letter attractively. Reread your letter to find spots that need grammar and punctuation correction and to make sure that the recipient is addressed properly. Close the letter with your full, formal name and signature.