- If the party is an informal one, so the invitations should also follow the matter. If the party goes with a particular theme, the invitations should show it clearly. The invitation is usually patterned as a letter; there is no need to be personalized. However, every detail that the attendee needs should be clearly stated.
- Make an announcement of the party, if there is a specific theme, give explanations.
- Include the schedule of the event, such as the date, time location, and other essential details. Give RSVP if needed. Allow your guests to know what kind of foods will be served, if any, to expect.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Lancaster Country Club announces that the annual Valentine Ball will take place on February 14 at 8:00 pm in the main ballroom. The Lancaster Lovers are the musical treat for this year, and will be playing all the old favorites. Dress is to be semi-formal, and the ball is to be held at a very reasonable price of only $15 per person. There will be plenty of refreshments available. Please R.S.V.P. by February 7.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample invitation letter to a Valentine annual ball.
Further things to consider when writing invitation letters to friends
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Friends
Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.
Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.