- Considering that the event is a cheerful activity, the invitation letter must mirror the positive vibe. Clearly indicate to the reader if their presence is required and include those who are invited.
- Make use of the invitation to give details about the event such as its date, time, and place. You may also opt to include the name of the other attendees. You can also expound the details about the objectives of the activity: to honor someone, to celebrate the anniversary, to introduce a product or service and others.
- Indicate if foods will be served or nor.
- Show your joy and ask for a reply on or before a given date.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
The hype is most definitely true. The new Carlton Solar Radio is as good as everyone says it is. Everybody now has the chance to give it a try.
I would like to take the opportunity to invite everybody to join me in personally trying this new radio design at the Technology Show this coming weekend.
I will be able to show off just what is so great about this new radio. Radio Features -
Also, to showing how the radio works, I will also be explaining much more about the new invoice policy that my company will be shortly introducing. It is going to be of great benefit to all of our customers.
Give me a ring and I will arrange to meet you at the show. We have one of the most prominent of booths, so I am sure we won't miss each other. I hope to see you there.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invitation letter sample to a radio demonstration show.
Further things to consider when writing invitation letters to professionals
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Professionals
Letters to professionals are letters sent to people who are engaged and qualified in a profession. The recipients of such letters could be professionals in business and administration, health, information and communication technology, legal issues, science and engineering, teaching, etc. There are many occasions where you may want to write to a professional. For instance, to obtain information, to apply for a job or academic program, to raise a complaint, or just to express your opinion in a coherent manner. In all scenarios, letters to professionals must be well-written and correctly formatted.
When writing to any professional, your letter needs to be focused and concise, so that your point is made clearly, definitively, and politely. State the purpose of your letter in the beginning without veering from the subject. Use a polite and respectful tone even if you are complaining; avoid slang or jargon and any other informal language. Adhere to the standard conventions and format of good formal letter writing and present your letter attractively. Reread your letter to find spots that need grammar and punctuation correction and to make sure that the recipient is addressed properly. Close the letter with your full, formal name and signature.