GUIDELINES
- Invitation letters always have a positive and upbeat tone. Your language should be appropriate in the case of a formal occasion. For informal occasions, you can use funny phrases, a nice theme or poetry. But mention all the details clearly.
- Invite the readers and provide all the necessary details, including the name of the occasion, date, time, and place. If it's a particular event which honors someone or celebrates an anniversary, then state the purpose of this event.
- If there is no need to bring gifts, mention that. For instance, a gift is not expected in an anniversary, reception or a retirement. If the occasion welcomes gifts, don't say anything, except in the case of bridal or baby showers.
- Mention a dress code, if you have decided a theme or if the occasion demands it.
- Tell the readers that you expect them to attend the event. Ask them to respond to this invitation.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
This coming Friday, we're throwing a party in celebration of Mr. Steven's 40th birthday. Get ready for some sun, surf, and sand! It's a beach party at Rainbow Resort. Party starts at 4 p.m. Please confirm if you can attend or not by calling Eve at 4445555. We look forward to having you there!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example of an invitation letter for a 40th birthday party.
Further things to consider when writing invitation letters to friends
Invitation Letters
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Friends
Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.
Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.
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