- Request your employees and customers to provide suggestions that can be created with good ideas. Also, if you are open in accepting constructive ideas, this is a good way of increasing your employees morale. A casual letter can be a big help in reminding your employees that you are open to such kinds of communication.
- Tell them that you need suggestions.
- Use words that will make the task sound easy. You may also opt to offer them incentives for writing the suggestions.
- Tell them how they can send the ideas and suggestions.
- Repeat the possible benefits and rewards they can get when they send suggestions.
- End with a message of excitement and confidence.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
As our loyal patrons, we would like you to help us plan for our 10th anniversary, which we are going to celebrate on the 6th of February! Our theme for this year is "For the Love of Our Customers"? and we want to make this special for all our buyers. We realized that there was no better way to plan for it than to have you tell us what you want! What's more, we are going to be giving away over $500 worth of gift certificates to two customers who provide us with the best ideas! Visit our store now and give us a piece of your mind!
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invite customer suggestion for anniversary celebration letter.
Further things to consider when writing invitation letters to customers
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Customers
Letters to customers are letters written by businesses to people or organizations who buy goods and services from these businesses. These letters can be addressed to specific customers or to all customers, depending on the issue. If you own a business, there are many times you may find it necessary to write to your customers. For example, you may want to send apology letters for billing errors, collection letters to those who owe you money, follow-up letters after initial customers' visits, marketing letters to promote conference events, etc. Constantly writing to your customers is essential as it makes the customers feel valued and strengthens the company-customer relationship.
All letters to customers are formal. Therefore you should maintain a professional tone. Address the customer by his/her name instead of "Dear valued customer". Thank the person for being your customer. Convey your message clearly and concisely without mixing information. Separate important information and label it with subheadings. Avoid putting off the customer with detailed terms and conditions. Instead, put these on a different page. Tell the recipient how to contact you and how to stop receiving letters. Conclude with a positive remark. Write your name and hand sign the letter.