Sample of a formal invitation letter


  1. Present the invitation by stating the name of the host, time, date, and location. State the reason for the event.
  2. Mention a little bit of what the recipient can expect from the event.
  3. You may include directions to the venue.
  4. Request for RSVP on a specified date.
  5. Mention other details such as a required dress code.
  6. Express anticipation of the recipient's attendance.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

The New York Theater Guild invites you to the reception in honor of Sir Randolph Art on his 75th birthday.

The event will be on December 2, 2015, seven in the evening, at 1234 Artsy Avenue Hotel.

The event will kick off with a fireworks display at six in the evening.

Please find the directions to the venue, should you have trouble finding your way.

We enclosed a response card to confirm your attendance to the invitation. You can send it to [insert address or email] on or before November 22nd.

We appreciate a formal dress code for this event.

On behalf of the Theater Guild, we look forward to seeing you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -