- Some invitations, like the formal ones, follow a specific format. It can be computerized or handwritten but avoid writing it on business letterhead stationery. The letter is at the center of the paper. You might also include a stamp and a self-addressed reply card which frequently accompany the invitation letter.
- You should first write the name of the one presenter.
- The second part shows the invitation proper.
- The third part shows the names and some information about the event.
- The fourth part shows the date and time of the activity.
- The fifth part shows the place. Provide the full address, especially if the location is confusing.
- Include a request for response (R.S.V.P.) on the invitation, put it under and on the left of the body of the letter. On the other side of the letter, put the specific dress code for the event, for example, tuxedos for men and evening gowns for women. Clearly write it to avoid confusion.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Mr. Robert Hunt
requests the honor of your company
at a reception to commemorate his daughter
on the event of her graduation
on Wednesday, February Seventh
from eight o'clock
at the family home
77 Lavender Crescent
York, New England 55436
R.S.V.P. 442-7743 by January 21
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Formal invitation letter sample to a graduation ceremony.
Further things to consider when writing invitation letters to students
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Students
Letters to students are letters written to people who are learning in colleges or universities. Such letters could be from teachers/lecturers or the administration. They can be addressed to a specific student, students of a specific module/course, or all students in an institution. Letters to students can be written to address behaviors in students, give information about a certain course or module, or announce an important date in an institution. Depending on the sender and the content, these letters can be formal or informal.
When writing letters to students, you need to evaluate the content and the relationship you have with the recipient. For instance, if you are writing to give advice to one of your favorite students, make the letter personal and friendly. However, if you are addressing a group of students on matters concerning an academic program, use a formal and professional tone. Regardless, all your letters must have a clear subject line that explains your purpose. Convey your message directly, highlighting and bolding important information. If you are giving instructions, arrange the instructions in bullets or numbers. Conclude with a call to action and sign the letter with your full name, title, and signature.