GUIDELINES

  1. This letter solves or fulfills a question; it also gives a chance to provide additional details about other products, upcoming events or helpful services. Do not lose this chance for a sale pitch by only answering a query.
  2. Start the letter with a thank you
  3. Provide the answer to the request, also use this chance to give a sales pitch about your product or company.
  4. Tell the reader that you are willing to give additional details, if requested.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Thank you for your inquiry about my performing at your next camp. I have enclosed a compilation video of previous shows that I have done, and feel that you can get a better idea of what I do from these clips.

I would like to talk to you about performing after you have had a chance to review the video. I would also like to know more about your camp so that I can tailor my performance to the audience. If agreeable I will ring to discuss details on Monday.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -