- This letter of thanks is a favor that boosts kindness. Write it shortly, straightforward and genuine.
- Communicate your gratitude for his or her response.
- Point out how his or her action helps you or how you look forward to it.
- End the letter positively.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I was extremely pleased to receive such a quick answer to my request for additional assistance during the Senator's visit. Security is always an issue and knowing that there will be more support available to our local campus force is a comfort. The whole university is relieved to know that your quick action has resolved what may have proved to be a tricky situation.
Everyone here looks forward to the Senator's visit and to meeting you in person.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Thank you letter to someone for giving a quick answer.
Further things to consider when writing thank you letters to politicians
Thank You Letters
Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful.
Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.
Letters to Politicians
Letters to politicians are letters written to people who are active in government usually as elected officials. Like the majority of business people, most politicians do not have enough time to read and respond to letters from their constituents. Your letter is most likely read by an assistant who discusses it briefly with the politician and drafts a response according to that discussion. Therefore, your letter needs to be clear and to the point so that the assistant understands its content completely. You don't want the letter to end up in the stack of unheeded letters, do you?
Personal letters to politicians could be one of the most effective tools for change. Before drafting one, do your homework to make sure that you are writing to the right person. Address the recipient with respect. State the objective of your letter and briefly introduce your issue. Mention your interest in the issue at hand and any relevant credentials. Introduce questions that will provoke the recipient to respond. Suggest ways in which the issue can be resolved. Thank the politician for any positive action he/she has taken in the past on similar issues. Close the letter with a call to action.