Sample Disapproval Letters

Find inspiration in our curated catalog of disapproval letters. Each sample letter comes with guidelines and advice to help you find the right words.

Disapproval letters are letters written to express an unfavorable opinion about someone or something officially. Such letters inform the senders that previous requests have been denied and clearly state the reasons for such denial. There are countless things that you may want to disapprove in your personal and professional life. May be it is a business relationship that may cost you your best employees, a costly proposal, or a monthly subscription that is likely to drain your pocket; the best and the most formal way to say no is by drafting a disapproval letter.

If you are an agency director, human resource manager, or anyone with the mandate to issue a disapproval letter, the chances are that you will have to familiarize yourself with writing disapproval letters. First things first. Open the letter with a positive statement. Briefly, explain why you are disapproving the request. Inform the recipient of your decision precisely and avoid accusing or putting the blame on him/her. If you are declining a proposal or bid, let the recipient know that you appreciate his/her efforts and that he/she is still welcome to conduct future business with you. End the letter by recommending possibilities for future consideration.