Sample letter to decline a job offer due to relocation


  1. When writing a letter to turning a job offer, promotion or transfer, you should write it politely and at the same time show that you appreciate the offer.
  2. Show that you are grateful for the offer.
  3. shortly give details on why you are declining the job offer.
  4. End the letter with a positive comment.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am sincerely thankful that you have offered me the Senior Admin. Officer position at Royal Bowee, Inc. I gave the offer some serious thought and deliberation, and after which, declined offers from other companies. I was looking forward to working with you and opening myself up to exciting opportunities for growth. However, because of inevitable and urgent family concerns, it is not possible for me to be relocated at this point. In effect, I had to take the job offer of JUM Trading here San Antonio.

My contract with them is for one year. Hopefully, when my contract ends, this kind of excellent opportunity from you will still come along. I would surely have loved being part of your team.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -