GUIDELINES
- The purpose of the letter is to encourage buyers. It shows gratitude for the time of the reader, highlights the pros of making business with the sender, and suggests a next step.
- Tell the reader that you appreciate his/her time allotted for you. You can either write it after your greetings or before closing your letter, or on both.
- Review your discussions using few words and stress the need of the customer to use the your product or service.
- Encourage him/her to ask questions and answer them, now or in the future, and show your zealousness to have a business with the reader.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I thank you for contemplating your real estate requirements with me. I am completely confident that we here at Joe Realty can sell your townhouse very quickly so that you may move into your new one. I will call you in a couple of days to give you an overview of the price of your house. After that, if we reach agreeable terms, we will start work with you. For any questions, please call us at 111-222-111. We hope we can do business together.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example of a follow-up letter for the sale of a townhouse.
Further things to consider when writing follow-up letters to landlords
Follow-Up Letters
Follow-up letters are letters you write after business contracts, job interviews or business meetings to show that you are still interested in the recipients and that you are willing to build a relationship. Follow-up letters provide a platform for continued communication and are an effective way of consolidating a real relationship between you and the recipients. A follow-up letter is important in the early stages of a business relationship as it gives you an opportunity to reintroduce yourself and reconnect with the recipient. It also gives you a chance to address a concern that was raised at the previous meeting or give additional information to the recipient.
Well written follow-up letters can make a great difference in your success. These are letters sent during the early stage of the relationship, and therefore the writing style should be fairly formal. Make sure to write the letter as soon as possible after the meeting to keep things fresh. Explain your point clearly and avoid making unnecessary assumptions. Try as much as possible not to convey any negative sentiments. Where necessary, remind the recipient of any deadlines as well as date and time for the next meeting. Close the letter positively.
Letters to Landlords
Letters to landlords are letters written to people who rent lands, buildings, or apartments to tenants. Whether you need repairs, raise a complaint, move out, or add a roommate, it is important to put it in writing. It provides proof that you have requested something or taken some action. Even if you are currently friends with your landlord and resolve your issues informally, you may need evidence of your communication or other requests some day. A letter to your landlord may spur him/her into action and will keep both of you within the law.
Letters to landlords can be formal or informal depending on your relationship with the recipients. Address the recipient by his/her name and use the appropriate salutation. If you are not sure about the name and address of the recipient, confirm with the lease agreement. State the purpose of your letter so that the recipient can have an idea on how to respond, if he/she needs to respond at all. Include important details such as dates, apartment or house number, etc. Finish with a call to action and sign the letter to make it official. Make a copy of the letter for yourself before sending it.
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