GUIDELINES

  1. You should accept an award or honor in writing. It shows respect and appreciation. You can also clarify or provide any details of the event through this letter.
  2. Accept the award warmly. Specifically, mention why you are receiving this award.
  3. If there is a proper awards ceremony, inform the reader that you will attend it. Restate the details of the event, such as date, time, and location to confirm everything. Clarify your part in it.
  4. Send any personal materials such as photographs, certificates or personal details if someone has asked for these things.
  5. Appreciate this honor.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

The letter you have sent me to let me know that I am to be the recipient of the Community Spirit Award has surprised and overwhelmed me. It's with the sincerest gratitude that I accept this honor. As the letter indicates, Lucy and I will attend the Graystone Ballroom on February the 8th, at 7 pm. I will mail you a short biography for you to draw your opening speech and you should receive this in the post within a week from today. I would also like to bring handouts for the other residents of Graystone to become involved. Once again, I'm honored and grateful to be given this recognition, and I look forward to February 8.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Sample acceptance letter for an award ceremony.

Further things to consider when writing acceptance letters to fundraisers

Further things to consider when writing acceptance letters to fundraisers

Acceptance Letters

Acceptance letters are a form of written communication exercised by people to accept a proposal or request formally. The purpose of these letters is to acknowledge your acceptance of the request at hand or express your readiness to do something. The simple act of replying in writing demonstrates a bright side of your character to those inviting. Some of the situations you might want to reply with an acceptance letter include admission requests, franchising opportunities and invite to meetings or celebrations. Proposals, job opportunities, privy membership invites, or speaking engagements may also require you to write an acceptance letter.

When writing acceptance letters, you should thank the person at the beginning of the letter and state how happy you are about accepting the proposal. Be sure to write the exact title of the proposal. Mention any needs, to your situation, for example, address and directions to the venue or agreed amount for charitable donations. If you are accepting an employment offer, restate the terms to show the other person you clearly understand them. Keep the letters as brief as possible and straight to the point. Where appropriate, inform the other person what is going to happen next.

Letters to Fundraisers

Letters to fundraisers are letters sent to people who seek financial support for charities, institutions, and/or other enterprises. If you have been requested to donate something to a fund, there are times when you may find yourself writing to the fundraiser. It could be to seek some clarification about the donation, to inquire about the venue and date, or even to cancel the invitation to the fundraiser. In all situations, letters to fundraisers should be sent well in advance so that all the involved parties can be on the same page.

The best letters to fundraisers are short and to the point. Start the letter with the proper salutation making sure that it is addressed formally and to the right person. Clearly mention the purpose of the letter. If you are writing to cancel an invitation, for instance, state so and give the reason for cancellation. In instances where you are writing to request some information, mention exactly what you are requesting. Include any other details that you think could be of help to the recipient. Be polite and maintain a professional tone. Conclude on a positive note and with a statement that calls the recipient to action.

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