- You should quickly send a brief response to a formal invitation. Give attention to detail in that one or two sentence reply. Acceptance letter should copy the format of the invitation letter. For instance, if the sender wrote the message in the center of the page, your response should also be drafted in the middle of the page. Use third person. But if you are using personal stationery that contains your name in the letterhead, use first person "I".
- Announce your acceptance and appreciate the host's kindness in inviting you. Then copy the date, time, and location of the event from the invitation letter.
- If it is necessary, express your regrets about something at the end.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Mr. and Mrs. Handel Green are pleased to accept your warm invitation to the Greenfield Charity Night on Tuesday, April 20th, in the evening at 7 pm at the Masonic Hall in Greenfield.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Formal acceptance sample letter to a charity event.
Further things to consider when writing acceptance letters to fundraisers
Acceptance letters are a form of written communication exercised by people to accept a proposal or request formally. The purpose of these letters is to acknowledge your acceptance of the request at hand or express your readiness to do something. The simple act of replying in writing demonstrates a bright side of your character to those inviting. Some of the situations you might want to reply with an acceptance letter include admission requests, franchising opportunities and invite to meetings or celebrations. Proposals, job opportunities, privy membership invites, or speaking engagements may also require you to write an acceptance letter.
When writing acceptance letters, you should thank the person at the beginning of the letter and state how happy you are about accepting the proposal. Be sure to write the exact title of the proposal. Mention any needs, to your situation, for example, address and directions to the venue or agreed amount for charitable donations. If you are accepting an employment offer, restate the terms to show the other person you clearly understand them. Keep the letters as brief as possible and straight to the point. Where appropriate, inform the other person what is going to happen next.
Letters to Fundraisers
Letters to fundraisers are letters sent to people who seek financial support for charities, institutions, and/or other enterprises. If you have been requested to donate something to a fund, there are times when you may find yourself writing to the fundraiser. It could be to seek some clarification about the donation, to inquire about the venue and date, or even to cancel the invitation to the fundraiser. In all situations, letters to fundraisers should be sent well in advance so that all the involved parties can be on the same page.
The best letters to fundraisers are short and to the point. Start the letter with the proper salutation making sure that it is addressed formally and to the right person. Clearly mention the purpose of the letter. If you are writing to cancel an invitation, for instance, state so and give the reason for cancellation. In instances where you are writing to request some information, mention exactly what you are requesting. Include any other details that you think could be of help to the recipient. Be polite and maintain a professional tone. Conclude on a positive note and with a statement that calls the recipient to action.