Letter to accept an invitation to a business appointment


  1. Keep your acceptance letter to an invitation brief. Your tone should be enthusiastic while you repeat the details of the request.
  2. Thank the reader for inviting you.
  3. Repeat the important details of the meeting, such as time, date and place.
  4. Tell the reader that you will be there.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am happy that you have accepted our offer to make a presentation about our new products. I appreciate your taking the time and will meet you as expressed for our appointment on Tuesday, May 18, at 4:30 p.m. at your office.

I am very much sure that our new products will be beneficial to add to our existing lineup and will help in strengthening the bonds that we have been able to establish over the years. I very much look ahead to our meeting.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -