- You will accept the job offer in person, but it is a good gesture and a wise practice if you write a formal letter of acceptance.
- Express pleasure in accepting the job in the first statement. Then express confidence that you can do this job.
- Refer to the relevant details of the job, such as salary, starting date, and any special arrangements. Formally confirm that you accept everything.
- You can disclose how you will make your next contract if it seems appropriate.
- Express your interest or appreciation again.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am happy to receive an offer and accept to join in to serve the role of a database administrator within your firm. I wish to further your confidence in me by striving hard to prove myself. I know what it means to be a part of your team and will uphold it at all times.
I wish to state that I understand my salary at the onset will come up to $40,000 annually and want to be a part of the additional benefits you are offering. As discussed, I confirm I shall report for duty at 9:30 a.m. on Monday, January 1. I am eagerly anticipating the beginning of an exciting career with your firm.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter accepting a job offer as a database administrator.
Further things to consider when writing job offer to management
Job offer letters are formal letters sent from a hiring company to selected job candidates to confirm that the candidates have been offered the positions officially. A job offer letter usually comes after a candidate has successfully completed an interview. The letter confirms the employment's offer details such as the job's description, salary, allowances, work schedule, paid time off, the date the employment starts, etc. If a candidate chooses to accept the job offer, he/she signs and returns the letter as an official and formal confirmation of acceptance of the position.
Job offer letters kick off the employment relationship on a positive note. Say as much as possible about the offered position and its responsibilities. Clearly state the salary, mode of payment, and the frequency of payment. Briefly describe the benefits and allowances offered by the company such as housing, health, transport, etc. Be specific about dates and time. For instance, mention the employment start date and time, when you want the signed offer letter returned, the length of the probationary period, etc. Name other relevant documents the candidate is supposed to provide or sign before he/she starts working. Conclude on a note of anticipation of a positive response.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.