GUIDELINES
- Clarify all relevant details and misunderstandings in your written job offer. Make the applicant feel optimistic about working for you. Don't mention anything that you can't deliver while mentioning further details. You can also ask for proof of legal employment eligibility through this letter.
- Announce the job offer in an upbeat tone. Express pleasure in doing so.
- Explain the benefits and opportunities that this position offers. Also, mention any social conditions and limitations that apply to the chosen applicant's employment.
- Ask your prospective employee to submit proof of employment eligibility on the first day of work. Mention that you are making this demand in conformance with Immigration Control and Reform Act of 1986. Then list the documents that the US Department of Justice considers important according to Immigration and Naturalization Form 1-9.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I was present at your awards banquet last Thursday to search for experienced people who can be given a managerial position at Miller Corporation. We need someone who helps us sell our latest computer software products.
You are my top choice for the said position since you have an in-depth training in computers as well as an excellent experience in sales. With the way you always excel in your projects, we believe that you can work well with our current staff.
Here at Miller Corporation, you can make a lot in sales commission because we sell a higher volume compared to other software companies. You will earn at least 25% more in commissions compared to what you are making in your current job. At Miller, you will have a much brighter future.
Please consider our offer and call us up at 234-2345.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sales job offer to someone who hasn't applied letter sample.
Further things to consider when writing job offer to job candidates
Job Offer
Job offer letters are formal letters sent from a hiring company to selected job candidates to confirm that the candidates have been offered the positions officially. A job offer letter usually comes after a candidate has successfully completed an interview. The letter confirms the employment's offer details such as the job's description, salary, allowances, work schedule, paid time off, the date the employment starts, etc. If a candidate chooses to accept the job offer, he/she signs and returns the letter as an official and formal confirmation of acceptance of the position.
Job offer letters kick off the employment relationship on a positive note. Say as much as possible about the offered position and its responsibilities. Clearly state the salary, mode of payment, and the frequency of payment. Briefly describe the benefits and allowances offered by the company such as housing, health, transport, etc. Be specific about dates and time. For instance, mention the employment start date and time, when you want the signed offer letter returned, the length of the probationary period, etc. Name other relevant documents the candidate is supposed to provide or sign before he/she starts working. Conclude on a note of anticipation of a positive response.
Letters to Job Candidates
Letters to job candidates are letters sent to applicants who are being considered for certain job positions. These could be acceptance letters to let the candidates know that they have been accepted, rejection letters to unsuccessful candidates, or job offer letters to officially offer job positions to the candidates. In all situations, a letter to a job candidate should be professional, thoughtful, and kind. Although you may think that it's unnecessary to write to a candidate after an unsuccessful interview, there is nothing more unkind than leaving a candidate waiting and wondering. Letters to job candidates are essential in that they eliminate doubts and confusion after an interview.
The best letters to job candidates are professionally and formally written. Use proper address and salutation for the candidate. Start by congratulating the candidate for his/her time. Proceed directly to conveying the intended message. If the candidate has been accepted and offered the job, state so clearly and provide more information about the position. However, if the candidate has been rejected, communicate this assertively and invite him/her to apply in the future. Make the letter short, clear, and to the point and avoid providing unnecessary details. End on a positive note.
These articles may interest you
