GUIDELINES
- You will accept the job offer in person, but it is a good gesture and a wise practice if you write a formal letter of acceptance.
- Express pleasure in accepting the job in the first statement. Then express confidence that you can do this job.
- Refer to the relevant details of the job, such as salary, starting date, and any special arrangements. Formally confirm that you accept everything.
- You can disclose how you will make your next contract if it seems appropriate.
- Express your interest or appreciation again.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am very pleased to be offering you the opportunity to join the Harvey Corporation as the representative for marketing. The meeting I attended with your marketing team assured me that I am going to be working with a very successful team within a dynamic corporation, and I'm looking forward to giving my contribution to the teamwork. As requested, here is my signed and enclosed contract detailing my salary as well as my commission bonuses.
I'm appreciative of all the literature you sent me about the company's retirement and insurance benefits. Thank you also for the offer to answer any questions I have regarding these benefits, when I report at orientation at 7 am on Tuesday, January the 2nd. I appreciate the help you have given me in processing my papers of employment, and I look forward to our meeting in early January.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Job offer letter for the post of marketing representative.
Further things to consider when writing job offer to job candidates
Job Offer
Job offer letters are formal letters sent from a hiring company to selected job candidates to confirm that the candidates have been offered the positions officially. A job offer letter usually comes after a candidate has successfully completed an interview. The letter confirms the employment's offer details such as the job's description, salary, allowances, work schedule, paid time off, the date the employment starts, etc. If a candidate chooses to accept the job offer, he/she signs and returns the letter as an official and formal confirmation of acceptance of the position.
Job offer letters kick off the employment relationship on a positive note. Say as much as possible about the offered position and its responsibilities. Clearly state the salary, mode of payment, and the frequency of payment. Briefly describe the benefits and allowances offered by the company such as housing, health, transport, etc. Be specific about dates and time. For instance, mention the employment start date and time, when you want the signed offer letter returned, the length of the probationary period, etc. Name other relevant documents the candidate is supposed to provide or sign before he/she starts working. Conclude on a note of anticipation of a positive response.
Letters to Job Candidates
Letters to job candidates are letters sent to applicants who are being considered for certain job positions. These could be acceptance letters to let the candidates know that they have been accepted, rejection letters to unsuccessful candidates, or job offer letters to officially offer job positions to the candidates. In all situations, a letter to a job candidate should be professional, thoughtful, and kind. Although you may think that it's unnecessary to write to a candidate after an unsuccessful interview, there is nothing more unkind than leaving a candidate waiting and wondering. Letters to job candidates are essential in that they eliminate doubts and confusion after an interview.
The best letters to job candidates are professionally and formally written. Use proper address and salutation for the candidate. Start by congratulating the candidate for his/her time. Proceed directly to conveying the intended message. If the candidate has been accepted and offered the job, state so clearly and provide more information about the position. However, if the candidate has been rejected, communicate this assertively and invite him/her to apply in the future. Make the letter short, clear, and to the point and avoid providing unnecessary details. End on a positive note.
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