- Express pleasure in getting to know the applicant from a previous hiring process.
- Mention the company's positive impression of the candidate.
- Present the offer, stating the job position.
- State the amount of salary that the company will offer. Include details about bonuses and other benefits if any.
- Ask the recipient when he or she is willing to start work.
- Leave contact details and let the candidate know that the company is open for questions.
- Express anticipation for a positive response.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It was such great pleasure interviewing you, and we are glad that we got the chance to get to know you better.
We are impressed with your personality and your educational background. We would like to offer you a position as [insert job title] at [insert company name].
Your annual salary will be [$X] plus an annual bonus. [state terms like bonus].
We also offer you extra benefits [details] and [number] days of paid vacation per year.
We would like to have you on board as soon as possible.
Please don't hesitate to contact us at [insert contact no.] if you have any question about the offer.
We look forward to your positive response.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Job offer letter from employer.
Further things to consider when writing job offer letters to job candidates
Job Offer Letters
Job offer letters are formal letters sent from a hiring company to selected job candidates to confirm that the candidates have been offered the positions officially. A job offer letter usually comes after a candidate has successfully completed an interview. The letter confirms the employment's offer details such as the job's description, salary, allowances, work schedule, paid time off, the date the employment starts, etc. If a candidate chooses to accept the job offer, he/she signs and returns the letter as an official and formal confirmation of acceptance of the position.
Job offer letters kick off the employment relationship on a positive note. Say as much as possible about the offered position and its responsibilities. Clearly state the salary, mode of payment, and the frequency of payment. Briefly describe the benefits and allowances offered by the company such as housing, health, transport, etc. Be specific about dates and time. For instance, mention the employment start date and time, when you want the signed offer letter returned, the length of the probationary period, etc. Name other relevant documents the candidate is supposed to provide or sign before he/she starts working. Conclude on a note of anticipation of a positive response.
Letters to Job Candidates
Letters to job candidates are letters sent to applicants who are being considered for certain job positions. These could be acceptance letters to let the candidates know that they have been accepted, rejection letters to unsuccessful candidates, or job offer letters to officially offer job positions to the candidates. In all situations, a letter to a job candidate should be professional, thoughtful, and kind. Although you may think that it's unnecessary to write to a candidate after an unsuccessful interview, there is nothing more unkind than leaving a candidate waiting and wondering. Letters to job candidates are essential in that they eliminate doubts and confusion after an interview.
The best letters to job candidates are professionally and formally written. Use proper address and salutation for the candidate. Start by congratulating the candidate for his/her time. Proceed directly to conveying the intended message. If the candidate has been accepted and offered the job, state so clearly and provide more information about the position. However, if the candidate has been rejected, communicate this assertively and invite him/her to apply in the future. Make the letter short, clear, and to the point and avoid providing unnecessary details. End on a positive note.