GUIDELINES
- After a brief greeting, introduce yourself and state your current profession.
- Give a clear but concise description of the job applicant being recommended. Include details about the job applicant's work tasks when he or she was your colleague or subordinate. Write about the job applicant's skills that will be good for the specific job her or she is applying for.
- Conclude the letter with a statement on whether or not you recommend the job applicant in question for the specific job. Close respectfully.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Good day. My name is Jordan Wiley. I am currently the marketing manager at XYZ company.
I am writing about Laurence Blatt, whom, we understand, has applied for a graphic designer position in your company. During his time at XYZ company, he was assigned to create posters, layout content and assist with the design of the enterprise's website. I must say that he executed all these tasks excellently. In addition to this, he is also knowledgeable in computer programming languages, which I am sure you will find very useful.
I believe that Mr. Blatt will be an excellent addition to your company, and I am happy to recommend him for the graphic designer post. Thank you very much for your time. I wish you all the best.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Referral letter for someone who is a good fit for a specific job.
Further things to consider when writing referral letters to human resources
Referral Letters
Referral letters are letters written to recommend someone for a job, review, consultation, or further action. Such letters are common in job application and can really help you stand out from the rest of the applicants and get noticed by potential employers. Hiring managers are more likely to look closely at applicants whom they share a mutual contact with. A referral can be a personal or business connection. He/she can be a friend, colleague, or an employee of the company in which you are interested. A good referral letter can help you secure an interview or job recommendation.
When writing referral letters, you need to know the people you are recommending well enough to bring the best of their skills, achievements, and character. State why the recipient should be interested in the candidate and how the candidate stands out. List the candidate's exceptional skills and qualities especially those that are specific to the position he/she is interested in, giving relevant examples. Write only complimentary but factual observations and avoid giving biased or insincere praise. Emphasize the key points that you want the recipient to note on the candidate's application. Close the letter with a positive call to action.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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