GUIDELINES
- Start your letter by introducing yourself and your relationship with the teenager you are writing about.
- With the requirements of the training program in mind, enumerate the achievements, activities, and character traits which you feel make him a good fit for the training program. If possible, back these up with short anecdotes. You may also touch on how the program will benefit the person you are referring.
- Provide your contact details just in case more information is necessary. Close the letter respectfully.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Good day. My name is Michael Bloom, a Science teacher at Dean High School and one of Mr. John Drake's instructors.
I am writing in light of Mr. Drake's recent application to your Electronics Training Program. First of all, allow me to congratulate you on coming up with such a worthwhile endeavor. Secondly, I would like to recommend Mr. Drake for this program mainly because of his excellent marks in his Science exams and projects. He has shown particular interest in Physics and Electronics, so I believe that he will benefit from this endeavor. Furthermore, I have always known him to be quite a persistent young man, as evidenced by his latest entry to the Science Fair, which was quite difficult to build.
I earnestly hope that this merits your consideration. If you need information, please do not hesitate to contact me at 555-5555. Thank you.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Recommending a teenager for a school or training program.
Further things to consider when writing reference letters to schools
Reference Letters
Reference letters are letters written to endorse someone's general character and personality. A reference letter differs from a recommendation letter in that the latter supports the person's application for a specific job or education program and is usually addressed to a particular person. A reference letter is more general in nature, refers to the overall character of the person, and is not addressed to anyone in particular. It is normally addressed as "Dear sir/madam," or "To whom it may concern." The person who writes the reference letter is known as the referee, and he/she could be a close friend or colleague.
For you to write good reference letters, you need to know the candidates well to be able to express their best character. Start off with a salutation and the name of the person the letter is about. Write a sentence or two explaining how you know the person and for how long. Mention the strong qualities, characteristics, and strengths of the person in question. Giving brief examples, discuss why you feel the person will be a great addition to office and work culture. Use strong verbs but do not exaggerate. Conclude with your contacts and signature.
Letters to Schools
Letters to schools are letters written to institutions designed to provide learning environment and spaces to pupils and students. There are many times when you may feel the need to write to a school administration. Maybe you want to recommend a student or employee or want to apply for an academic program. Perhaps your child has a disability, and you want to make sure that he/she is receiving special education services. Whatever the issue, putting your thoughts in writing avoids confusion since it provides you and the recipient with a record of your request. It is, therefore, crucial to keep a copy of any letter you send.
All letters to schools must use the standard business letter style. Start your letter with the proper address and salutation. Introduce yourself and explain the reason for your letter clearly and concisely. Depending on the content of your letter, provide any documentation that gives the recipient reference to the case or clarifies your concerns. Keep the tone polite, respectful, and professional. Close by thanking the recipient for his/her time and with a note of anticipation of positive feedback. Sign off and proofread the final draft before sending it.
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