GUIDELINES

  1. After a short greeting, talk about how you know the person who is seeking an apartment. The receiver is probably someone you already know.
  2. Talk about the person you are referring. Describe his or her lifestyle and what he or she needs in an apartment.
  3. Conclude the letter by saying that you can give more information if needed. Close the letter respectfully.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I hope you are well. I am Joann Hobbes. I would like to recommend my colleague Ms. Cora Bailey as she is seeking an apartment and I thought that the one you are renting out would be perfect for her.

Cora works as an administrative officer for our company Media Inc. She also performs the same duties for Station Zero. For these, she receives considerable compensation and is thus accomplished by paying her rent and utilities on time. Cora is also a diligent and organized young woman. That shows in her workspace and in her current residence, which I have visited. She also needs a place that is near our head office and that allows pets.

I am sure you will have no problems renting out your apartment to someone like her. I also believe she will appreciate your apartment very much. If you have any questions, please contact me. My phone numbers and e-mail addresses are indicated below.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Reference letter for someone seeking to rent an apartment.

Further things to consider when writing reference letters to landlords

Further things to consider when writing reference letters to landlords

Reference Letters

Reference letters are letters written to endorse someone's general character and personality. A reference letter differs from a recommendation letter in that the latter supports the person's application for a specific job or education program and is usually addressed to a particular person. A reference letter is more general in nature, refers to the overall character of the person, and is not addressed to anyone in particular. It is normally addressed as "Dear sir/madam," or "To whom it may concern." The person who writes the reference letter is known as the referee, and he/she could be a close friend or colleague.

For you to write good reference letters, you need to know the candidates well to be able to express their best character. Start off with a salutation and the name of the person the letter is about. Write a sentence or two explaining how you know the person and for how long. Mention the strong qualities, characteristics, and strengths of the person in question. Giving brief examples, discuss why you feel the person will be a great addition to office and work culture. Use strong verbs but do not exaggerate. Conclude with your contacts and signature.

Letters to Landlords

Letters to landlords are letters written to people who rent lands, buildings, or apartments to tenants. Whether you need repairs, raise a complaint, move out, or add a roommate, it is important to put it in writing. It provides proof that you have requested something or taken some action. Even if you are currently friends with your landlord and resolve your issues informally, you may need evidence of your communication or other requests some day. A letter to your landlord may spur him/her into action and will keep both of you within the law.

Letters to landlords can be formal or informal depending on your relationship with the recipients. Address the recipient by his/her name and use the appropriate salutation. If you are not sure about the name and address of the recipient, confirm with the lease agreement. State the purpose of your letter so that the recipient can have an idea on how to respond, if he/she needs to respond at all. Include important details such as dates, apartment or house number, etc. Finish with a call to action and sign the letter to make it official. Make a copy of the letter for yourself before sending it.

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