Thanking a superior for Reference letter. Sample letter


  1. After the salutation and greetings, state your name and position.
  2. State immediately the purpose of your letter - thank your superior for the reference letter.
  3. If you already know the outcome of your application, inform your superior of this. If not, tell him or her how the reference is of great help to your application.
  4. Use a formal complimentary close.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Greetings! I am Laila Lopez, an assistant researcher working at the maternity health study under Dr. Tom Thomas.

I am most grateful for your reference letter to the residency program I had applied.

I was shortlisted for the program but in the end, someone else was chosen for it. Still, I thank you for supporting my efforts. I believe that I will be able to get that residency in due time, and I hope your belief in me remains the same.

Again, thank you very much.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Thanking a superior for Reference letter. Sample letter.

Further things to consider when writing reference letters to my boss

Further things to consider when writing reference letters to my boss

Reference Letters

Reference letters are letters written to endorse someone's general character and personality. A reference letter differs from a recommendation letter in that the latter supports the person's application for a specific job or education program and is usually addressed to a particular person. A reference letter is more general in nature, refers to the overall character of the person, and is not addressed to anyone in particular. It is normally addressed as "Dear sir/madam," or "To whom it may concern." The person who writes the reference letter is known as the referee, and he/she could be a close friend or colleague.

For you to write good reference letters, you need to know the candidates well to be able to express their best character. Start off with a salutation and the name of the person the letter is about. Write a sentence or two explaining how you know the person and for how long. Mention the strong qualities, characteristics, and strengths of the person in question. Giving brief examples, discuss why you feel the person will be a great addition to office and work culture. Use strong verbs but do not exaggerate. Conclude with your contacts and signature.

Letters to My Boss

Letters to my boss are the letters you write to your superiors or the person whom you report to at work. The recipients of such letters can be the company owners, managers, or any other person who is in charge of employees in a company. Whether you want to raise a complaint, appreciate your boss, apologize for wrongdoing, or ask for permission to do something, a letter will get the job done. It will give you the time to organize your thoughts and of course, putting your thoughts in writing will let your boss see the seriousness of the issue.

Letters to my boss can be formal or informal depending on the relationship between the sender and the recipient. However, the letter must be addressed to a specific person. Start by stating your reason for writing the letter. Next, deliver you message providing any relevant information regarding the issue. Make the letter short and direct to the point. Use a polite, respectful, and professional tone. Refrain from making offensive or negative comments even if you are lodging a complaint. Wrap it up with a positive remark or a call to action. Sign and date the letter.

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