GUIDELINES
- Briefly state that you are recommending the candidate.
- Briefly state how you know the person you are recommending and (if appropriate) explain your own qualifications for recommending the candidate.
- Describe which necessary qualifications the person has and how they're important for the position. Include personal qualities and impressions of the person.
- Close the letter by reiterating that you recommend the candidate and, if appropriate, invite the recipient to contact you.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I would like to take an opportunity to offer a formal recommendation for Anna Jones regarding her application to XYZ Hospital. I have had the pleasure of being Anna's resident adviser for the last three years. She has been an asset for us and has consistently delivered exceptional quality patient care.
She exhibited natural leadership abilities on the floor and displayed quick thinking under pressure. Her critical thinking skills are above par and are a valuable asset in her field. She was also very empathic, kindhearted, diligent, and professional during her time with us. She exhibits outstanding nursing potential and would make a valuable addition to your healthcare team.
I strongly recommend Ms. Anna Jones for employment at XYZ Hospital. In the case of any query or confirmation, please contact me.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Reference sample letter for a nursing student applying at a hospital.
Further things to consider when writing reference letters to schools
Reference Letters
Reference letters are letters written to endorse someone's general character and personality. A reference letter differs from a recommendation letter in that the latter supports the person's application for a specific job or education program and is usually addressed to a particular person. A reference letter is more general in nature, refers to the overall character of the person, and is not addressed to anyone in particular. It is normally addressed as "Dear sir/madam," or "To whom it may concern." The person who writes the reference letter is known as the referee, and he/she could be a close friend or colleague.
For you to write good reference letters, you need to know the candidates well to be able to express their best character. Start off with a salutation and the name of the person the letter is about. Write a sentence or two explaining how you know the person and for how long. Mention the strong qualities, characteristics, and strengths of the person in question. Giving brief examples, discuss why you feel the person will be a great addition to office and work culture. Use strong verbs but do not exaggerate. Conclude with your contacts and signature.
Letters to Schools
Letters to schools are letters written to institutions designed to provide learning environment and spaces to pupils and students. There are many times when you may feel the need to write to a school administration. Maybe you want to recommend a student or employee or want to apply for an academic program. Perhaps your child has a disability, and you want to make sure that he/she is receiving special education services. Whatever the issue, putting your thoughts in writing avoids confusion since it provides you and the recipient with a record of your request. It is, therefore, crucial to keep a copy of any letter you send.
All letters to schools must use the standard business letter style. Start your letter with the proper address and salutation. Introduce yourself and explain the reason for your letter clearly and concisely. Depending on the content of your letter, provide any documentation that gives the recipient reference to the case or clarifies your concerns. Keep the tone polite, respectful, and professional. Close by thanking the recipient for his/her time and with a note of anticipation of positive feedback. Sign off and proofread the final draft before sending it.
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