GUIDELINES
- Provide a brief introduction with basic information, such as your name, profession, and relationship with the prospective tenant.
- State the purpose of your letter and your recommendation. Back this up by providing information on the tenant's ability to pay, reliability, and other pertinent details.
- Provide your contact information, just in case the lessor needs more information. Close respectfully.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I hope this finds you well. My name is Claire Clarks. I currently work as a Branch Manager at the South Branch of XYZ Bank. Incidentally, I am also closely acquainted with one of your prospective tenants, Ms. Jean Janes. We used to be colleagues at another branch of the same bank before she decided to build her own business in retailing.
It has come to my attention that Ms. Janes has expressed her interest in renting one of the apartment units in the property that you manage. I would, therefore, like to take this opportunity to inform you that as far as I know, there should not be any problems from her end concerning this arrangement. Her business has been growing steadily and, as her friend and personal financial adviser, I can say that she always has responsible and reliable, whether regarding handling money or maintaining professional connections. I would, therefore, like to vouch for her in this regard.
Should you need more information, please feel free to call me at 555-5555. Thank you very much, and I wish you all the best.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Character reference letter for an apartment lease applicant.
Further things to consider when writing reference letters to landlords
Reference Letters
Reference letters are letters written to endorse someone's general character and personality. A reference letter differs from a recommendation letter in that the latter supports the person's application for a specific job or education program and is usually addressed to a particular person. A reference letter is more general in nature, refers to the overall character of the person, and is not addressed to anyone in particular. It is normally addressed as "Dear sir/madam," or "To whom it may concern." The person who writes the reference letter is known as the referee, and he/she could be a close friend or colleague.
For you to write good reference letters, you need to know the candidates well to be able to express their best character. Start off with a salutation and the name of the person the letter is about. Write a sentence or two explaining how you know the person and for how long. Mention the strong qualities, characteristics, and strengths of the person in question. Giving brief examples, discuss why you feel the person will be a great addition to office and work culture. Use strong verbs but do not exaggerate. Conclude with your contacts and signature.
Letters to Landlords
Letters to landlords are letters written to people who rent lands, buildings, or apartments to tenants. Whether you need repairs, raise a complaint, move out, or add a roommate, it is important to put it in writing. It provides proof that you have requested something or taken some action. Even if you are currently friends with your landlord and resolve your issues informally, you may need evidence of your communication or other requests some day. A letter to your landlord may spur him/her into action and will keep both of you within the law.
Letters to landlords can be formal or informal depending on your relationship with the recipients. Address the recipient by his/her name and use the appropriate salutation. If you are not sure about the name and address of the recipient, confirm with the lease agreement. State the purpose of your letter so that the recipient can have an idea on how to respond, if he/she needs to respond at all. Include important details such as dates, apartment or house number, etc. Finish with a call to action and sign the letter to make it official. Make a copy of the letter for yourself before sending it.
These articles may interest you
