Referring a patient to a specialist. Sample letter


  1. After greeting the specialist, state which specialization you are referring one of your patients to.
  2. Introduce your patient and describe his or her medical details. Include hospital codes that are part of the patient's medical history. Talk about why you are referring your patient to the specialist.
  3. Give the patient's basic information including his or her full name, age, birthdate, gender, and contact details. You may also indicate special cases for the patient such as if he or she needs an interpreter, or a companion to handle the paperwork.
  4. Conclude the letter by saying that you will be available for further consultation on the patient's case through your contact details which you will also give.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Greetings! This letter is regarding my patient, Mr. Arthur Peterson, whose case I would like to recommend to an oncologist such as yourself.

Mr. Peterson came to my clinic for a routine medical check-up. During this, he complained of frequent coughing and hemostasis. The X-Ray we took off his chest revealed a growth in his lungs. It is in light of this that I am referring his case to you for further examination and treatment.

Mr. Arthur Peterson is a 32-year-old male, and his date of birth is October 25, 1980. He may be contacted through his home phone number, 444-4444 though he prefers that you call him through his mobile number, 888-8888.

I will gladly answer your questions about his case. Feel free to visit my clinic or to contact me through my work number, 555-5555.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Referring a patient to a specialist. Sample letter.

Further things to consider when writing referral letters to doctors, nurses, hospitals

Further things to consider when writing referral letters to doctors, nurses, hospitals

Referral Letters

Referral letters are letters written to recommend someone for a job, review, consultation, or further action. Such letters are common in job application and can really help you stand out from the rest of the applicants and get noticed by potential employers. Hiring managers are more likely to look closely at applicants whom they share a mutual contact with. A referral can be a personal or business connection. He/she can be a friend, colleague, or an employee of the company in which you are interested. A good referral letter can help you secure an interview or job recommendation.

When writing referral letters, you need to know the people you are recommending well enough to bring the best of their skills, achievements, and character. State why the recipient should be interested in the candidate and how the candidate stands out. List the candidate's exceptional skills and qualities especially those that are specific to the position he/she is interested in, giving relevant examples. Write only complimentary but factual observations and avoid giving biased or insincere praise. Emphasize the key points that you want the recipient to note on the candidate's application. Close the letter with a positive call to action.

Letters to Doctors, Nurses, Hospitals

Letters to doctors, nurses, and hospitals are, simply, letters written to doctors, nurses, hospitals and/or any other physician or qualified practitioner of medicine. Such letters could be inquiry letters to inquire after patients' medical records or thank-you letters to thank the recipients for saving the life of loved ones. In rare cases, letters to doctors, nurses, and hospitals could be complaint letters to file a complaint about inadequate medical care. All letters to doctors, nurses, and hospitals are formal in nature. Depending on the content, the letters can be addressed to individuals or to all relevant bodies.

There are few things that you should keep in mind when writing letters to doctors, nurses, and hospitals. For starters, you need to address the letters to the right persons. State the purpose of your letter from the word go. If you are writing to thank a specific doctor who saved your life, for instance, mention the name of the doctor and pass your message accordingly. If you are writing to ask for your medical records, provide any relevant information that may be required by the hospital. Close the letter by asking for a response or by calling the recipient to action.

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