- This letter can address your supervisor, co-worker, or client. It is important to use an appropriate tone for the individual you are addressing. This is especially important to keep in mind if your reader is leaving at a difficult time.
- Start by addressing the departure of your reader. If you know why your reader is leaving, acknowledge it and let your reader know how you feel about the situation.
- Tell the reader how you have benefitted from your interactions with them. Wish them good luck and success.
- Restate that you wish your reader well. If appropriate, tell them to keep in touch and end with a professional closing.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Many thanks for your note from July 2. We are glad to hear that you achieved what you wanted; we know that had to strive actually to make it. As per your note, we will fill your role here at Dorset Corporation. That being said we would be more than happy to see your return to York, and help us finish off what we have started. Keep in touch, and let us know how you are getting on.
From a personal standpoint, our time working together has been a great pleasure. Your knowledge, hard work and honesty are all elements that are going to be of benefit to you in the future.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample of a formal farewell letter to employee.
Further things to consider when writing greeting letters to employees
Greeting letters are letters written to salute or acknowledge others during a special day and to wish them the best. These can be between friends, family members, colleagues, or from a company to its clients. Whether it is to mark a birthday, engagement, anniversary, or wedding, sending greeting letters to your loved ones makes them feel appreciated. This simple gesture lets the recipient know that you care about him/her and that he/she is on your mind. It also helps strengthen the bond you share with the recipient.
Writing greeting letters doesn't need to be difficult. All you need to do is to make your message short and unique especially if you are sending the letter for a special occasion. Remember the recipient might be receiving many other letters. Therefore, you have to make yours stand out from the rest. This is an informal letter, and so the tone should be warm and friendly. Start the letter with an exclusive greeting and acknowledge the occasion. Mention the reason why you are writing. If you know the recipient well enough, throw in a compliment or two to make him/her feel special. End by wishing the recipient the best on the occasion.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.