Farewell sample letter to someone leaving employment


  1. This letter can address your supervisor, co-worker, or client. It is important to use an appropriate tone for the individual you are addressing. This is especially important to keep in mind if your reader is leaving at a difficult time.
  2. Start by addressing the departure of your reader. If you know why your reader is leaving, acknowledge it and let your reader know how you feel about the situation.
  3. Tell the reader how you have benefitted from your interactions with them. Wish them good luck and success.
  4. Restate that you wish your reader well. If appropriate, tell them to keep in touch and end with a professional closing.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We were somewhat surprised to hear about your decision to leave. You should know that you will be missed, although we recognize that there are many great possibilities for you in your future. Working with you for the last five years has been a privilege, and your humor and knowledge has been a benefit to everyone. We wish you all the best for your future career.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -