Farewell Letter to Business Partners, Associates, Clients


  1. This letter can address either your co-workers, your supervisor, or your clients. It is important to write in a tone that is appropriate, bearing in mind your relationship to the reader. This is letter of good will, not a letter of resignation.
  2. Let them know that you are leaving. Giving details you are comfortable with, tell them the why you have made this decision.
  3. Lay out information that will be important or helpful to those who will remain, such as who will take your place.
  4. Tell your reader how you've benefited from your interactions with them. Be sure to end on a positive note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Following on from almost a decade of working here with some of the best colleagues I have ever known, I have decided to leave and take up a job offer from Parsons Corporation. It was never going to be an easy decision, but the fact that the new job would allow Sarah and me to visit our parents more often was a deciding factor.

During the time, it takes to find someone to replace me I have temporarily promoted Colin. Colin will take on my responsibilities immediately, and your work should continue as if nothing had changed. I am sure you will find Colin's jokes much funnier than mine.

I will be sad to leave, and can truthfully say that I will miss all of you. I just hope that you can all attend my leaving meal, and I will see you all then.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -