- This letter can address your supervisor, co-worker, or client. It is important to use an appropriate tone for the individual you are addressing. This is especially important to keep in mind if your reader is leaving at a difficult time.
- Start by addressing the departure of your reader. If you know why your reader is leaving, acknowledge it and let your reader know how you feel about the situation.
- Tell the reader how you have benefitted from your interactions with them. Wish them good luck and success.
- Restate that you wish your reader well. If appropriate, tell them to keep in touch and end with a professional closing.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I have to say that I was in two minds when I heard about the new job you had been given. While it is true that "all good things must come to an end", it doesn't prevent the knowledge that you are going to be missed. Saying that, though, we do recognize that management has made an excellent choice, picking you for a position where your knowledge and skills are going to be best utilized. Your hard work here has not gone unnoticed; you have always undertaken more than your share of the work. We will always have the memories of the fun times as well. All the best for the future and keep putting in the same effort.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample farewell letter to colleague leaving company.
Further things to consider when writing greeting letters to colleagues
Greeting letters are letters written to salute or acknowledge others during a special day and to wish them the best. These can be between friends, family members, colleagues, or from a company to its clients. Whether it is to mark a birthday, engagement, anniversary, or wedding, sending greeting letters to your loved ones makes them feel appreciated. This simple gesture lets the recipient know that you care about him/her and that he/she is on your mind. It also helps strengthen the bond you share with the recipient.
Writing greeting letters doesn't need to be difficult. All you need to do is to make your message short and unique especially if you are sending the letter for a special occasion. Remember the recipient might be receiving many other letters. Therefore, you have to make yours stand out from the rest. This is an informal letter, and so the tone should be warm and friendly. Start the letter with an exclusive greeting and acknowledge the occasion. Mention the reason why you are writing. If you know the recipient well enough, throw in a compliment or two to make him/her feel special. End by wishing the recipient the best on the occasion.
Letters to Colleagues
Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.
Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.