Cancellation Letter of a Membership. Sample letter


  1. Inform the reader about the cancellation of your membership or subscription. Write in a polite tone. If you have negative reasons, explain it without any derogatory comments about the reader.
  2. Inform your decision about the cancellation. You may choose to explain what led to your decision.
  3. Make sure you mention all the relevant details to identify your membership. You may include account or membership number or registered email id.
  4. If you have any pending bill amount, mention how you would pay it. You could also demand a refund of your unused money.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I would ask that this letter serves as my notice of cancelation for membership with Twenty-Four Hour Fitness. I no longer have the time to commit to my workouts and find the dues to be frivolous if I'm not going to use the membership. I am enclosing my security tag and would appreciate you sending me a letter confirming that you have ended my association and also the charges to my account. If possible, I'd like to see a pro-rated monetary return for the remainder of this month. I have enjoyed using your facilities and will continue to refer my friends and coworkers to Twenty-Four Hour Fitness.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -