Letter example to cancel own account due to limited budget

GUIDELINES

  1. Write a brief but polite letter informing about the cancellation of your account. Cancelling your account may hamper your future business dealing with the company. So be cautious about your words.
  2. State the reason for cancellation of your account.
  3. Mention an alternative plan to pay off the account.
  4. Conclude with a polite note.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Because of the limitations of budget, we are shutting down our Smith account. Any prior sales will be dealt in cash. When we receive a final statement of our account, we shall pay back the arrears. We highly appreciate your excellent services.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -