- Write your invitation straightforward and sincere, abstain from using too many compliments.
- Send the letter, pinpoint the qualifications that made the recipient qualified for the membership.
- Disclose the objectives of your company and how the recipient's skills are suited to the goals of your company.
- If you like, you can expound the essentials expectations of members like the fees, participation and time commitments.
- Express your excitement on the recipient's approval and that you want for a future business relationship with him or her.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I wish to extend an invitation to you to the Tampa MileMarkers Motorbike Club, regarding your excellent mileage figures and experience in biking. Our club is a non-profit society, and we aim at promoting safety for motorbikes. We also support events such as charity rides and enjoying motorbikes to a full extent. Previously, we managed to donate $20,500 to charities with no accidents involved. We meet on the first Monday at Mary's bar on Main Street at 7:00 p.m. I look forward to your presence.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example invitation letter to a motorbike enthusiast club.
Further things to consider when writing invitation letters to consumers
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Consumers
Letters to consumers are letters sent to people who purchase goods and services in retail for their own use. These could be response letters from companies to respond to claims, requests, or queries from consumers. They could also be inform letters to notify consumers of the best products on the market or about the termination of a previously offered service. Letters to consumers are formal and are usually printed on the company letterhead. Depending on the issue and the nature of the content, the letters can be addressed to specific people or generalized for all consumers.
Letters to consumers usually follow all the rules of formal letters. First, the senders' and the recipients' addresses must be well stated and placed properly in the letter. Then, the subject of the letter must be clearly stated so that the recipient can quickly know what the letter is about even before he/she reads it. When it comes to the content, be concise but thoroughly discuss the subject. Mention any action the recipient is supposed to take and why this is important. If there are any enclosures, explain them briefly in the letter. Close the letter with your name, signature, and job title.