- The function of this invitation letter is to advertise your organization's products and increase sales. It strengthens the bond between the company and its customers. Such events also help in attracting new clients.
- Make the beginning interesting to get the reader's attention.
- Invite the reader to attend the event. Offer a lucrative incentive too.
- Mention all the necessary details, like date, time, and place of the event.
- Tell the reader that you expect him/her to attend the event.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We, the members of Westhill Business Owners Association would like to invite you to a get-together dinner this coming June 10th at the Clubhouse of Westhill Central, from 6 p.m. to 10 p.m. We feel that we can offer you something beneficial as well as exciting.
Our association currently has projects and activities that enable our members, in cooperation with other community leaders to do outreach programs.
Enclosed herein is our calendar of events. Our current community service projects include a cleanup drive, tutorial of children with disabilities, and a visit to retirement facilities. At the moment, we have the tree planting activity, fund-raising for victims of calamity, and fund-raising for an orphanage. These activities are not just enriching but also hugely rewarding and fulfilling.
Once again, we want to invite you, and we hope you can come. Our meetings are always scheduled on the second Friday of the month. By coming to the meeting, you can get to know the members on a personal and professional level. You don't have to pay for anything. We just want you to enjoy the night with us and learn important things from each other. If you decide to come, just call me, Jackie Smith, at 3453453.
Hope to see you then!
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invitation sample letter to a dinner with business owners.
Further things to consider when writing invitation letters to business partners
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Business Partners
Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.
Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.