Sample letter to extend an invitation to join an association


  1. Write your invitation straightforwardly and genuinely. Do not use excessive flattery.
  2. Relay your invitation, explain how the reader meets the requirements for membership.
  3. Discuss the goals of the organization and how his or her qualities are compatible with that goal.
  4. If you like, discuss the important expectations of members. For example fees, participations, and time commitments.
  5. Tell the reader that you anticipate his or her acceptance and your eagerness to work with him or her.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I would like to extend an invitation to you to join the Lancaster Motorcycle Club. You have done a lot of work to highlight the positive aspects of the motorcycling community and we feel that the club and yourself could mutually benefit from the association. As a club, we undertake a lot of charity work, and in the last ten months, we have already raised some $20,000 for local charities. We have also done a lot to promote safety amongst riders, and there has been a drastic decrease in severe injuries about local motorcycle riders. The club meets monthly on the first Monday of each month, at O'Hara's Pub on East Street. I am sure that you will love being a member of the Lancaster Motorcycle Club.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -