GUIDELINES

  1. If the party is an informal one, so the invitations should also follow the matter. If the party goes with a particular theme, the invitations should show it clearly. The invitation is usually patterned as a letter; there is no need to be personalized. However, every detail that the attendee needs should be clearly stated.
  2. Make an announcement of the party, if there is a specific theme, give explanations.
  3. Include the schedule of the event, such as the date, time location, and other essential details. Give RSVP if needed. Allow your guests to know what kind of foods will be served, if any, to expect.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

The Annual St. Patrick's Day Parade is almost upon us, and, therefore, it is time to turn the town green. The Parade will depart from the old Fire Station at midday on March 17, and will then undertake a tour of the city starting down East Street. The parade will end in Central Park where there will be plenty of traditional Irish food to eat. The Shamrock Ball will then start at 7:00 pm in the High School gymnasium, where residents of all ages will be welcomed.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Invitation letter example to a parade in St. Patrick's Day.

Further things to consider when writing invitation letters to colleagues

Invitation Letters

Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.

Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.

Letters to Colleagues

Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.

Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.

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