- The invitation letter often includes a talk about charity or fund-raising for the organization. Write the letter in a business-like or personal tone, based on your relationship with the client.
- Write the invitation letter and discuss the purpose of the activity's purpose, add necessary details such as the date, time, and place. You can also provide a list of the other participants that will attend the activity.
- Discuss why the activity of your organization is worth their help.
- Explain the value of their presence.
- Tell the invitee whether he is allowed to invite another person or if he or she won't be able to attend the event. If you don't clarify it, she or she might assume that the invitation is cannot be transferred.
- Show that you look forward to the success of the event and request for a reply on a particular date.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
The local Women in Distress Association is scheduled to hold a banquet on Monday, March 14, at 7:00 pm to raise funds for worthwhile local causes. Colin and I are both attending, and we would love it if you would agree to join us at our table. As you know, the Women in Distress Association does a lot of good work for women in need of help, especially those who suffer from domestic abuse.
I know that you have previously expressed an interest in helping the Association and would hope that you could be our guest. There will be several guest speakers during the night to talk about the issues. Tickets have been put at $500 per table of 7. Please let me know if you would care to join us, a response would be great if it could get to me by February 1.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Fundraiser invitation sample letter for women in distress.
Further things to consider when writing invitation letters to acquaintances
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Acquaintances
Letters to acquaintances are letters you write to people that you know slightly, but who are not close friends. An acquaintance could be a colleague at work but whom you do not interact with on a regular basis, a person you went to school with but know little about him/her, or your Facebook contacts whom you interact with on a minor level. You could write a letter to this person to ask for a favor, invite him/her to a social event, or just pass some information. Although most people would opt for a social media message or text, a well-drafted letter will make the recipient see the seriousness of the matter and feel obliged to return the favor.
The best letters to acquaintances are warm, sweet, and friendly. Begin the letter with a proper salutation, based on your relationship with the recipient. State the purpose of the letter and be clear about what you want from the recipient. If you are asking him/her to do something for you, for instance, mention why you think he/she is the best person to get it done. Make the letter short and only provide the necessary details. Conclude on a positive note.