GUIDELINES

  1. Inform the reader that you are thankful, also point out the particular advice that he or she gave.

    Explain why you give importance to the suggestion.

    Discuss on how you plan to put into action the advice, or why you won't use it at this time, or that you will reconsider it in the future.

    Tell him or her that you appreciate his or her help and give a statement that you are accepting other good suggestions.
  2. Inform the reader that you are thankful, also point out the particular advice that he or she gave.
  3. Explain why you give importance to the suggestion.
  4. Discuss on how you plan to put into action the advice, or why you won't use it at this time, or that you will reconsider it in the future.
  5. Tell him or her that you appreciate his or her help and give a statement that you are accepting other good suggestions.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I greatly appreciate the time you have taken to make your suggestions in regards to the future of the playground. I know that there is much work to be done on the site and feel that before any repairs are undertaken that your suggestions are taken into consideration. It is from such recommendations that your neighborhood will be improved, and I encourage you to continue to make such thoughtful suggestions.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter example to thank someone for his comment.

Further things to consider when writing thank you letters to citizens, neighbors

Thank You Letters

Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful.

Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.

Letters to Citizens, Neighbors

Letters to citizens and neighbors are letters written to residents or natives of a certain town or city or to people who reside near or next door to the sender. These letters could be formal or informal depending on the sender and the content. For instance, a local government official may write an inform letter to notify citizens of a major security alert in their area of residence. In this case, this will be a formal letter. In other instances, a person may write to invite his/her neighbors to a house party, to offer condolences, to say thank you, or even to apologize. In such situations, the letters are informal and usually have a casual tone.

The best letters to citizens and neighbors are brief and carry only the intended message. State the purpose of your letter clearly in the introductory paragraph so that the recipient can have an idea of what the letter is about. Convey your message and provide any other information you feel might be important to the recipient. End the letter positively and thank the recipient for his/her time, wishing him/her well. If your letter is formal, your full name and signature will be required.

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