- A letter of gratitude is very necessary, and such a significant action shouldn't be overlooked. You must write and deliver this letter to all donors few weeks after you acquired all the donations. A short letter is accepted. However, the message should communicate well your gratitude for the reader and his or her gift.
- Tell the donor that you deeply appreciate his or her help to your activity's purpose.
- If it is the donor's first time to give, also write that you welcome him or her.
- Explain once more the objectives and where will the proceeds of the money raised will be used for.
- Also, identify the tangible and intangible advantages or appreciation that the donor will receive for donating.
- If possible, imply that the premiums and other gifts of appreciation that were referred to in the fundraising letter will be delivered as soon as possible.
- Provide instances about your organization's achievements that he or she can feel satisfied.
- End the letter by telling them again that you are thankful for their contribution.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Many thanks for the gift that you donated to the Water for Africa Foundation. The gift will have a profound effect on many thousands of people.
Your money will go directly to the digging of new waterholes throughout Central Africa. You probably know what clean, fresh water means to the villagers, and their appreciation is often overwhelming.
We have included some recent photos of work we have undertaken, and will send you more pictures when we dig our next series of wells and pipes. Do not be surprised if you receive some letters from children from the villages. They love to express their gratitude. This recognition is matched by own for your kind gift.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Thank you letter to someone for his financial donation.
Further things to consider when writing thank you letters to donors
Thank You Letters
Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful.
Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.
Letters to Donors
Letters to donors are letters written to people who have donated something, especially money, voluntarily to a fund or charity. Usually, these are fundraising letters to invite donors to fundraisers or thank-you letters to express gratitude and appreciation for donations. Whatever the reason for your letter, writing to donors maintains a great relationship and can help you secure future funding. This simple gesture shows them that you can be trusted and that you are doing something that is of benefit to the community. It also shows the donors that your cause is worthy of their money and time.
When writing letters to donors, it is important to know the exact message you want to convey. Most letters to donors can be tricky to write, especially those asking for donations. You don't want to write something that the recipient will give a cursory glance and carry to the trash! Grab the recipient's attention from the start. For fundraising letters, clearly state how the donation will be used. If you are writing to thank the recipient for a donation, let him/her know how the donation helped. Be brief and straightforward. End the letter on a positive tone.