GUIDELINES

  1. Write your invitation straightforwardly and genuinely. Do not use excessive flattery.
  2. Relay your invitation, explain how the reader meets the requirements for membership.
  3. Discuss the goals of the organization and how his or her qualities are compatible with that goal.
  4. If you like, discuss the important expectations of members. For example fees, participations, and time commitments.
  5. Tell the reader that you anticipate his or her acceptance and your eagerness to work with him or her.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

It's Halloween time again. We are sending out invites to all witches, goblins and friends in any costumes to a Halloween party. Join us at our haunted house at 1200 main street on October 31 at 7:00 p.m. You can even bring any friend and we will serve refreshments. Be sure to RSVP as soon as possible.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -