GUIDELINES

  1. This short letter aims to check out to prior discussions or agreements. It should use a tone of gratitude without any impression of civility or superiority. Highlight the reader's advantages instead of the importance of your suggestion.
  2. Tell the reader that you are grateful that he or she followed your advice or suggestion.
  3. Reiterate the advantages that the reader will have because of his and her decision.
  4. End the letter with a guaranteeing statement.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I am delighted to know that the company has decided to go with my proposals towards cost cutting. While this will place some hardships against some employees, it will benefit the company to a huge extent and the employees also indirectly. I hope one and all will appreciate this move.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -