1. The follow-up letter is useful in making the rewarding relationship stronger. Make it straightforward and genuine.
  2. Tell the reader that you appreciate his or her presence in a particular place or event.
  3. Provide additional information to expound why you are grateful for his or her presence.
  4. End the letter with more statement of gratitude or eagerness for a future relationship


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I was a little surprised when I took the call from your personal assistant in regards to your trip to our offices. I know that you had only just got back from vacation and was worried that you would have to cancel our meeting. It had been far too long since we last met up and it made a great impression on us all to see you taking the time to visit us. I know we had little time to discuss the old days so I would hope that you will visit York again soon. Many thanks for all you have done for us and I look forward to speaking to you soon.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -