GUIDELINES

  1. Be formal in the letter
  2. State that the service will be terminated and include the date for its termination.
  3. Include briefly the reason why the service is to be terminated.
  4. Include the action which the receiver should take.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Please take note that we at Discover Cable Inc. will end our service effective March 1, 2007, due to your outstanding balance of 4 months.

If you wish to have your account reconnected, please settle your outstanding balance with us.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -