- Inform the receiver of the letter when you plan on terminating the contract.
- Inform the receiver of the condition of the rented place and also include other important details such as any unresolved financial matters.
- Also include your contact details for any further communication if necessary.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I plan on terminating my rental contract with you as of July 1, 2007. I will be leaving the country at the end of the month.
If you have any questions or if you have any other concerns, you can contact me at
(insert contact details such as your phone number, email address, and so on)
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
End of rental agreement letter. Sample letter.
Further things to consider when writing agreement letters to tenants
Agreement letters are letters written between two parties (one that renders a service and a second party, who accepts the service) to highlight the terms and conditions of the offered service. Such letters can be between an employer and employee, customer and vendor, contractor and company, two companies, etc. They can be used to outline job conditions between an employer and a new employee, for an independent contractor or vendor who is providing the company with various services, to confirm verbal agreement between two people, and much more. Since the terms and expectations are well stated in agreement letters, these letters are meant to protect both parties legally.
Most agreement letters are formal; hence they should be treated as such. However, depending on the form of agreement the letters can sometimes be informal. Regardless, all agreement letters must be simple and direct, and both parties should fully understand the content in the first reading itself. Make sure to include all the information about the agreement. Reiterate the key points of concern or anything that is unclear about the agreement. In order to bind both parties legally, agreement letters require signatures for both parties.
Letters to Tenants
Letters to tenants are letters written to people who have occupied property or land rented from a landlord. If you are a landlord, there are a thousand reasons why you may want to write a letter to a tenant. It could be to give a warning, to evict a tenant or even to inform him/her of a rent increase. When writing any of these letters, the landlord needs to make sure that the letter communicates the right information to the tenant and carries the appropriate weight. He/she must also comply with the local and state laws when drafting or delivering an eviction letter.
When writing letters to tenants, it is important to reread the lease to make sure that whatever you are addressing is referenced in the lease. Start the letter with the proper tenant's name and address. Write a clear subject line that explains the purpose of your letter. Address the issue at hand and provide all the necessary information. Give proper guidelines and time frames especially for warning and eviction letters. Make the letter formal so that the tenant understands the seriousness of the situation. Close with a call to action. Sign and date the letter.