- Be straightforward and inform the sender just when the contract would be terminated.
- If there are any other issues to be resolved, you should also mention and try to resolve it here.
- Leave important contact details for just in case.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I want to inform you that I intend on terminating our rental contract on July 25, 2005.
I will drop in to make the necessary transactions and paperwork for this.
Here is a list of my contact details since I may not be around often during the next weeks.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Rental agreement termination letter. Sample letter.
Further things to consider when writing agreement letters to landlords
Agreement letters are letters written between two parties (one that renders a service and a second party, who accepts the service) to highlight the terms and conditions of the offered service. Such letters can be between an employer and employee, customer and vendor, contractor and company, two companies, etc. They can be used to outline job conditions between an employer and a new employee, for an independent contractor or vendor who is providing the company with various services, to confirm verbal agreement between two people, and much more. Since the terms and expectations are well stated in agreement letters, these letters are meant to protect both parties legally.
Most agreement letters are formal; hence they should be treated as such. However, depending on the form of agreement the letters can sometimes be informal. Regardless, all agreement letters must be simple and direct, and both parties should fully understand the content in the first reading itself. Make sure to include all the information about the agreement. Reiterate the key points of concern or anything that is unclear about the agreement. In order to bind both parties legally, agreement letters require signatures for both parties.
Letters to Landlords
Letters to landlords are letters written to people who rent lands, buildings, or apartments to tenants. Whether you need repairs, raise a complaint, move out, or add a roommate, it is important to put it in writing. It provides proof that you have requested something or taken some action. Even if you are currently friends with your landlord and resolve your issues informally, you may need evidence of your communication or other requests some day. A letter to your landlord may spur him/her into action and will keep both of you within the law.
Letters to landlords can be formal or informal depending on your relationship with the recipients. Address the recipient by his/her name and use the appropriate salutation. If you are not sure about the name and address of the recipient, confirm with the lease agreement. State the purpose of your letter so that the recipient can have an idea on how to respond, if he/she needs to respond at all. Include important details such as dates, apartment or house number, etc. Finish with a call to action and sign the letter to make it official. Make a copy of the letter for yourself before sending it.