Letter of appointment. Sample letter


  1. Refer to the previous contact if there is any.
  2. Reiterate the details of the appointment to be had and make sure to clarify any aspect of it that is unclear to you.
  3. End on a positive tone.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to you to confirm the details of the appointment which you have set up for us.

It is to be held at (put in the details of the appointment), am I correct?

I will be present at this important meeting.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -