- While inviting a prospective employee to an interview, get straight to the point. You don't have to mention any details. If the details are crucial for the reader to make special preparations for the appointment, then you should mention them.
- Invite the prospective employee to an interview. Mention the date, time, and place.
- Mention any details that are important for the reader to prepare for the interview.
- End with a positive comment.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Thank you for sending your application to our office. We are certainly in need of more Business Trainers and, based on your resume; we believe that you just might be the person we need.
As such, we would like to call you in for an appointment at the soonest possible time. Please call our recruitment office at 434-3434 within the week to set a date. You may look for Jim Day. We are looking forward to hearing from you soon!
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Interview appointment letter example for business trainer.
Further things to consider when writing appointment letters to job candidates
Appointment letters are letters issued after offer letters as a guarantee of the given position or job in the company. In other words, appointment letters are legally binding documents that confirm that the company has offered the job or position to an employee and that he/she has accepted the terms in exchange for a salary. These letters confirm the details of the said position and the start date. Appointment letters are used to give details of what is expected of new employees and the roles they will play in the company.
Appointment letters must provide all the information necessary for employees to start working for the company. They should follow a basic outline to prevent any future discrepancies between the employer and the employees. Appointment letters ultimately serve as a contract, so remember to write formally stating the company's terms and conditions of employment. Express your interest and desire to appoint the reader as your employee. State all the important details including what the position or job entails and every detail surrounding it. Date and reference the letter properly for easy identification. At the end of the letter, remember to include the appropriate signature and contact information.
Letters to Job Candidates
Letters to job candidates are letters sent to applicants who are being considered for certain job positions. These could be acceptance letters to let the candidates know that they have been accepted, rejection letters to unsuccessful candidates, or job offer letters to officially offer job positions to the candidates. In all situations, a letter to a job candidate should be professional, thoughtful, and kind. Although you may think that it's unnecessary to write to a candidate after an unsuccessful interview, there is nothing more unkind than leaving a candidate waiting and wondering. Letters to job candidates are essential in that they eliminate doubts and confusion after an interview.
The best letters to job candidates are professionally and formally written. Use proper address and salutation for the candidate. Start by congratulating the candidate for his/her time. Proceed directly to conveying the intended message. If the candidate has been accepted and offered the job, state so clearly and provide more information about the position. However, if the candidate has been rejected, communicate this assertively and invite him/her to apply in the future. Make the letter short, clear, and to the point and avoid providing unnecessary details. End on a positive note.