Letter asking for an appointment. Sample letter


  1. Be straight to the point and ask for an appointment.
  2. You may mention a bit of what the appointment is going to be about.
  3. Include the details of the appointment.
  4. End on a positive note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to you to ask if it would be possible for me to set up an appointment with you next week.

The Spring Ball is coming up, and I wish to speak to you regarding the various arrangements that will have to be organized for the event.

3MayI perhaps suggest that we meet at the Richmond Hotel on Saturday at 3 pm?

I look forward to hearing your reply.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -